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UniTime is a project-based time-management web platform that helps users to organize their short-term goals and visualize their accomplishments.

My Role

Research 
Synthesis
Design system 
Prototyping
User testing

Team

Cassie Li
Selina Zhang
Heroza Chang

Timeline

6 weeks

Tool

Figma

Problem Statement

75% of our interviewees (including university students, office workers, and freelancers ) said their daily anxiety comes from inefficient time management, and they easily lose track of their progress and lack the sense of achievement after finishing their work.  
 

How might we empower our diverse users to gain more control of time while working on different projects simultaneously?

Process

​Research

We started off our research by the survey to filter out the users who use time management methods in their daily life.
Among 150 participants, we interviewed 9 of them with different academic and professional backgrounds.

Before the interview, we defined that we would like to:




⌛️Understand the techniques users adopt to manage their personal and professional time. 

🔬Understand the content users feel needed to put down to track.

😩Identify the difficulties users encounter when managing their time.


 

Survey question mindmap

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Insights

📖Users only use their digital devices to track their big tasks since they can simply place the digital by the paper to document their small daily tasks. 

“I would like to see both a day-to-day schedule and long-term plan without switching between apps, and I don’t want my sticky notes of my tasks all over the place.”


💾Users want to categorize their personal and professional time in order to better see their work-life balance.

“I wanna be flexible during my leisure time apart from the work so that I can change my plan whenever, while I want to be as organized as possible during work. It’ll make life much easier later on if you keep track of each of your work properly.”

 
💡Users feel a less sense of achievement because they don’t clearly see their progress. 


“I want to break down my projects into small pieces so that I know where I’m at right now, and I wanna have an overall sense of my time rather than just filling out time slots.”

 

User Persona

In order to better identify our opportunities, we portrayed user persona to better pinpoint our users’ motivations, goals, and pain points 


 

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Final Solution

01

A customizable calendar with different projects as filters


Users are able to easily organize their calendar by the categorized projects so that the colored time slots become goal-oriented time management that contains stronger aims.

02

Set up a new project 

Add project with the choice of individual or teamwork

Set up the time frame to finish the project that will be synchronized to the progress tracking system

Link the related file and Import google calendar to the tasks to incorporate the meeting time to the overall project time

 

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03

Build monthly goals and assign projects to each week

The monthly goal can be a reference space for the users to brainstorm and reflect on their projects to be done or continued this month. It will be synced to the left navigation bar. 
 

04

Progress tracking system

The progress tracking system means to help users better visualize their progress on the project. Overview of each project's progress will give users a sense of control of time. 
 

05

Monthly overview

At the end of every month, UniTime will generate a monthly time report for users to review both their project progress and detailed hours spent on each category. 

  • MVP Skeleton:

Reflection

After Think Aloud, we received positive feedback from our participants. Most of them think the goal tracking system is a stress reliever. For future iterations, we want to further develop on team collaboration aspect. Collaborating with a team of an engineer and a product manager I learned the value of aligning different perspectives to the shared team's goal early on in the process to make sure a consistent language from research through visual design. 
 

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